Accountant III - Purchasing Supervisor

Company: State of Massachusetts
Location: Milford
Posted on: January 25, 2023

Job Description:

Description: The work schedule for this position is Monday through Friday, 9:00 a.m. to 5:00 p.m. * The Department of Correction (DOC) is seeking motivated and dedicated candidates to fill a Supervisory Accountant position in the Administrative Services Division Fiscal Services Office located in Milford, MA. Fiscal Services is responsible for the purchasing of goods, contracting for services, and managing Accounts Payable for the correctional institutions and various divisions located throughout the state. The incumbent of this positionwill possess personal and professional integrity, excellent communication skills, strong supervisory skills, and strong analytical and decision-making skills. *General Statement of Duties/(may include any or all of the following)/: * Purchasing, budgeting, accounts receivable, billing, accounts payable, and bulk purchasing. * Under direction, provides direct supervision over, assigns work to, and reviews the performance of assigned staff. Detailed Statement of Duties and Responsibilities/(may include any or all of the following)/: * Accomplishes department objectives by supervising staff and organizing and monitoring work processes. * Responsible for creating queries and statistical reports using MMARS, Commonwealth Information Warehouse (CIW), and other databases to compile financial data and use independent judgment for purposes of analyzing, identifying variances and forecasting expenditures. * Performs reconciliation of tracked data to ensure accuracy and accountability; included but not limited to, CIW Reports and vendor statements. * Process requests for purchase orders, prepare MMARS documents, and prepare payment documents. * Trains employees and monitors staff work closely to ensure compliance with the policies and procedures set forth by the Office of the Comptroller (OSC), Operational Services Division (OSD), and DOC Internal Control Polices. * Maintains and monitors purchasing document files to ensure receiving of goods and services in a timely manner. This includes keeping accurate records of encumbrances, invoices, and MMARS payment documents. * Enter information and maintain accurate spreadsheets in Microsoft Excel database; including but not limited to, prepares and reconciles financial statements and reports, maintains accounts and records such as weekly budget reports and encumbrance/payment logs. * Review purchasing and payment documents for financial accuracy to make modifications and corrections as needed. * Develop and coordinate an ordering and delivery system for bulk purchasing; included but not limited to evaluating product quality and negotiate prices, ensure facilities/divisions maintain currents and accurate inventory levels. * Assist in recommending changes or improvements in agency procedures or operations. * Utilize MMARS, COMMBUYS, Commonwealth Information Warehouse, Microsoft applications, and any other approved systems. * Acts as liaison with agency personnel, oversight agencies and vendors to resolve purchasing related issues. * Provide technical assistance to ensure compliance with agency laws, rules and regulations. * Other duties as assigned or required by the Unit. Preferred Qualifications: Must have working knowledge of Microsoft Office applications. Practical experience with MMARS and COMMBUYS. Knowledge of the principles and practices of accounting, to include terminology. Knowledge of the methods of general report writing. Ability to analyze and determine the applicability of accounting data, to draw conclusions and to make appropriate recommendations. Ability to read and interpret documents such as financial reports, accounts and ledgers. Ability to perform mathematical calculations using formulae to solve accounting problems. Ability to prepare general and financial reports. Ability to write concisely to express thoughts clearly and to develop ideas in logical sequence. Ability to communicate effectively in oral expression. Ability to exercise discretion in handling confidential information. Ability to establish and maintain harmonious working relationships with others. Ability to work independently. Ability to work in a team setting. Knowledge of the principles, practices, and techniques of supervision. Comments: This is a Civil Service position. Please note that salaries for union positions are determined according to the provisions of the respective collective bargaining agreement.The DOC urges bi-lingual applicants to apply. *Applicants must have no felony convictions, to include any actions defined in 5 U.S.C. 301; U.S.C. 509, 510; 42 U.S.C. 15601-15609. The Massachusetts Department of Correction shall not hire anyone who may have direct contact with offenders, who has engaged in sexual abuse in a prison or other institution as defined in 42 U.S.C. 1997; or has been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force or coercion, or if the victim did not consent or was unable to consent or refuse, or has been civilly or administratively adjudicated to have engaged in the activity described in the above paragraph. The agency shall consider any incidents of sexual harassment in determining whether to hire anyone who may have contact with offenders or residents. First consideration will be given to those applicants that apply within the first 14 days. MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) three years of full-time, or equivalent part-time, professional experience in accounting or auditing, of which at least (B) one year must have been in a supervisory, administrative or managerial capacity, or (C) any equivalent combination of the required experience and the substitutions below. Substitutions: I. An Associate's degree with a major in accounting, business administration or business management may be substituted for a maximum of one year of the required (A) experience.* II. A Bachelor's degree with a major in accounting, business administration or business management may be substituted for a maximum of two years of the required (A) experience.* III. A Graduate degree with a major in accounting, business administration or business management may be substituted for the required experience.* Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. _Comprehensive Benefits_ When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! *Executive Order #595:As a condition of employment, successful applicants will be required to have received COVID-19 vaccination or an approved exemption as of their start date. Details relating to demonstrating compliance with this requirement will be provided to applicants selected for employment. Applicants who receive an offer of employment who can provide documentation that the vaccine is medically contraindicated or who object to vaccination due to a sincerely held religious belief may make a request for exemption. An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role. *Job: Accounting and Finance *Organization: Department of Correction *Title: *Accountant III - Purchasing Supervisor Location: Massachusetts-Milford-50 Maple Street Requisition ID: 2300001I

Keywords: State of Massachusetts, Worcester , Accountant III - Purchasing Supervisor, Accounting, Auditing , Milford, Massachusetts