Grant & Contract Specialist III- Hybrid
Company: UMass Med School
Location: Worcester
Posted on: September 2, 2024
Job Description:
Grant & Contract Specialist III- Hybrid
Minimum Salary
US-MA-Worcester
Job Location
5 days ago(8/27/2024 1:56 PM)
Requisition Number
2024-46536
# of Openings
1
Posted Date
Day
Shift
Exempt
Exempt/Non-Exempt Status
Non Union Position -W60- Non Unit Professional
Overview
SUMMARY OF POSITION: Under the general direction of the Sr.
Department Administrator, or designee, the Grant and Contract
Specialist III is responsible for performing diversified and
complex administrative, financial, and pre- and post-award
budgetary functions in support of departmental activities, to
include both responsibilities for both restricted and unrestricted
departmental funds. The Grant and Contract Specialist III will
display a high degree of initiative and independent judgment and
collaborate closely with laboratory leadership to continually
assess and direct a wide range of issues including research program
operations, personnel management, regulatory, quality improvement,
long range financial planning.
Responsibilities
ESSENTIAL FUNCTIONS:
Lead effort in management of all
pre-award administration, to include, but not limited to, advising
Sr. administrator and PI of sponsor guidelines, participation in
application assembly, budget preparation, faculty guidance,
e-submission processes, UMMS required paperwork, etc. and other
administrative requirements for the submission of all federal and
non-federal grants and contractsWorking knowledge of NIH and other
federal, state and foundation regulations and
requirements.Identifies, proposes and implements creative solutions
to potential fiscal issues.Develop and manage the division's annual
budget and report variances and recommend corrective action.
Provide high level fiscal analysis on forecasts as neededVerify
that funds are available for all equipment, personnel and major
purchases. Assure compliance with federal purchase and contract
requirements. * Coordinate with central grant accounting and
department staff on deposits, electronic transfers and cost
transfers to funds/contractsManage division(s) funding sources by
monitoring revenue and expenditure activityRepresent the department
at administrative meetings within and outside of the Medical School
applicable with their assigned divisions.Develop, lead and train
junior staff which include (administrative assistants, financial
assistants, and lower level grants and contracts specialists)Serve
on Institutional committees established to improve school
operations and system implementationsAssist in determining space
and facility needs for the unit facultyAdvise faculty and staff on
compensation and benefit policies and proceduresMonitor regulatory
and compliance requirements for all sponsored research activity,
keeping detailed files and a tracking mechanism for annual
renewals. Inform Sr. administrator of variancesAssist in analytical
studies of existing or proposed clinical trials to provide the
economic basis for management decisions to improve
operational/financial performance and to realize productivity
improvementsMonitor all clinical trial funding sources for assigned
divisions by tracking revenue and expenditure activity and
monitoring of trial milestones, identify variances and assist in
resolving account variancesMonitor contracts, extensions, and
amendments with outside vendors, private agencies, and consultants
in conjunction with Purchasing and legal offices; monitor the
contracts for cost effectiveness and quality performance
standardsPrepare data for financial reports, budgets, budget and
research fund reconciliations, forecasting, analysis, and ad-hoc
reports for Sr Administrator and PI" s as needed. Perform analysis
of data as requiredWork with the Sr. Administrator, principal
investigators, and staff to resolve problems and to optimize the
use of funds as required; finalize all expenditure activity of
expired grants; deposit checks to any income and service fund
accountsManage all phases of post-award grants and contracts
administration, to include monitoring budgets, expenses, and
recovered overhead. Advise Sr. Administrator and PI of reporting
requirementsAssist faculty in finding possible funding
opportunitiesMonitor post-award activities to ensure adherence to
sponsor guidelines and all reporting requirements are met. Inform
Sr. Administrator and PI on budget variancesOversee changes to
award budgets and the submission of the necessary paperwork for
approval of such actionsPrepare reports for federal and sponsoring
agenciesAssist and participate with Grant Accounting in award
termination process to close-out accounts. Notify Sr. Administrator
and PI of final statusMonitor operating expenses, prepare monthly
variance-to-budget reports, Departmental voluntary and mandatory
cost sharing, and advise the Administrator on reconciliation
actionsOversees fiscal functions of Administrative Assistants
within their assigned divisions (e.g. procard oversight, travel
requests from multiple PIs and staff and oversee the processing of
consultant agreements, travel vouchers, purchase orders,
reallocation of expenditures, and other expensesOversee and
responsible for Effort certification for facultyResponsible for the
process of initiating and submitting payroll personnel action forms
related to transfers, funding changes etc. Audit the accuracy of
employee payroll dataProvide great customer servicePerform other
duties as assigned.
Qualifications
REQUIRED QUALIFICATIONS:
Bachelor's degree in Business
Administration, Finance, or Accounting, or equivalent experience
(In school)5-7 years of relevant job experience, or equivalent,
preferably in an academic environment.Demonstrated ability to
analyze and interpret financial documents, such as system reports,
at both account and summary levelsDemonstrated research
administration experience with pre and post award
emphasis.Proficiency with Microsoft Office applications (Word,
Excel, Access and, PowerPoint), or similar software applications.
Knowledge of enterprise financial productsExcellent interpersonal
skills (verbal and written) needed to present and communicate
effectively with all levels of managementProficiency and experience
with a Grants Management systemDetail-oriented & analytic
problem-solver * Excellent organizational and electronic document
management skills * Ability to prioritize and manage multiple
deadlines * Excellent people skills and relationship managementGood
communication skills across multiple levels of the organization. *
An enthusiasm for working in a multicultural, multi-ethnic
setting.Ability to maintain extensive electronic document and
e-mail files which are department property.Demonstrated ability to
be organized and flexible in an environment which requires
continuous monitoring of priorities.Exceptional attention to detail
and confidentiality.Highly goal oriented, self-motivated, and team
player
Additional Information
*LI-AT1
Keywords: UMass Med School, Worcester , Grant & Contract Specialist III- Hybrid, Accounting, Auditing , Worcester, Massachusetts
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