Sr Administrative Assistant

Company: Company Confidential
Location: Worcester
Posted on: May 15, 2022

Job Description:

Job Description JOB DESCRIPTION
Objectives of this Role
With a primary responsibility of supporting the VP, also provide support to the senior team and staff as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
Maintain and refine internal processes that support members university-wide, coordinating internal and external resources to expedite workflow
Manage communication between upper management and employees, liaising with internal and external sources on various projects and tasks
Plan and orchestrate work to ensure priorities are met, organizational goals are achieved, and best practices are upheld
Job Responsibilities:
Assist the VP with calendar coordination, in-person, and electronic meeting setup
Assist the VP in the development of materials for meetings, meeting organization, and minutes for key meetings
Assist the VP with tracking department projects, including reports and dashboards
Assist the VP in creating on-line forms for department needs
Format, process, file and/or review confidential materials, screen calls and review mail for appropriate action for the VP
Participate in the planning and organization of the office with recommendations to develop and implement improved processes and procedures. Create and update process documentation as needed
Plan and execute offsite meetings including conference registrations, hotel and car rental
Maintain the organization of meeting spaces and common spaces in the Main Office
Coordinate scheduling and maintain calendars for the Conference Rooms
Manage the ordering, inventory and distribution of all office supplies
Manage the distribution and log of IT keys for the Campus and downtown locations
Other duties as assigned
Requirements:
Bachelor's Degree or equivalent office experience
Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems. Experience with Sharepoint and Workday is helpful
The ability to communicate well, prioritize duties, manage multiple projects, work independently, and exercise good judgment is essential
Positive attitude, mental agility, intellectual curiosity with strong work ethics and a team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
Strong personal and professional integrity with the ability to maintain confidentiality

Keywords: Company Confidential, Worcester , Sr Administrative Assistant, Administration, Clerical , Worcester, Massachusetts