Sr Administrative Assistant
Company: Company Confidential
Location: Worcester
Posted on: May 15, 2022
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Job Description:
Job Description JOB DESCRIPTION
Objectives of this Role
With a primary responsibility of supporting the VP, also provide
support to the senior team and staff as directed to ensure that
company goals and objectives are accomplished, and operations run
efficiently
Maintain and refine internal processes that support members
university-wide, coordinating internal and external resources to
expedite workflow
Manage communication between upper management and employees,
liaising with internal and external sources on various projects and
tasks
Plan and orchestrate work to ensure priorities are met,
organizational goals are achieved, and best practices are
upheld
Job Responsibilities:
Assist the VP with calendar coordination, in-person, and electronic
meeting setup
Assist the VP in the development of materials for meetings, meeting
organization, and minutes for key meetings
Assist the VP with tracking department projects, including reports
and dashboards
Assist the VP in creating on-line forms for department needs
Format, process, file and/or review confidential materials, screen
calls and review mail for appropriate action for the VP
Participate in the planning and organization of the office with
recommendations to develop and implement improved processes and
procedures. Create and update process documentation as needed
Plan and execute offsite meetings including conference
registrations, hotel and car rental
Maintain the organization of meeting spaces and common spaces in
the Main Office
Coordinate scheduling and maintain calendars for the Conference
Rooms
Manage the ordering, inventory and distribution of all office
supplies
Manage the distribution and log of IT keys for the Campus and
downtown locations
Other duties as assigned
Requirements:
Bachelor's Degree or equivalent office experience
Proficiency in Microsoft Office and other office productivity
tools, with aptitude to learn new software and systems. Experience
with Sharepoint and Workday is helpful
The ability to communicate well, prioritize duties, manage multiple
projects, work independently, and exercise good judgment is
essential
Positive attitude, mental agility, intellectual curiosity with
strong work ethics and a team player willing to do what it takes to
get the job done; adaptable and enjoys a challenge
Strong personal and professional integrity with the ability to
maintain confidentiality
Keywords: Company Confidential, Worcester , Sr Administrative Assistant, Administration, Clerical , Worcester, Massachusetts
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