Administrative Assistant II

Coordinate and perform complex, and varied administrative tasks requiring a high degree of independent action and the setting of priorities and procedures.Prepare and/or update correspondence, memoranda, agendas, handouts, website updates, and reports, etc.Record, prepare, and distribute minutesMaintain calendar(s)Assist employees with onboarding, training, and answer operational questions within the scope of dutiesAssist with the processing of payroll, personnel action, and other human resource related formsPerform data entry and generate reportsOrganize information into spreadsheet format from data collection. Generate reports in preparation for analysis and graphical display from spreadsheets and databasesArrange travel logistics and coordinate schedules. Complete travel advance and authorization forms.Maintain travel recordsSchedule or arrange for conferences, meetings, interviews, appointments, retreats, events, or similar activitiesReview expense reports. Submit voucher forms with appropriate receipts and information for reimbursementProcess and track documents such as invoices, payments and requisitions. Follow up on payments. Reallocate purchases when necessaryAnswer phones and screen calls. Provide information independently and respond to complex questions Greet visitors; ascertain their needs and provide informationReview, sort, distribute, and file a variety of material. Identify priority items and route accordinglyOrder and maintain office and other department suppliesAnswer e-mails and respond to routine correspondencePerform other duties as required.













Qualifications









REQUIRED QUALIFICATIONS: HS Diploma or equivalent5-7 years of related experienceProficient in Microsoft Office products and softwarePossess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnelAbility to prioritize and problem solve













Additional Information









Preferred applicants will have excellent interpersonal and communication skills and have a willingness to work collaboratively with faculty investigators, staff, students, and community stakeholders from a wide range of cultures and backgrounds. Applicants should have demonstrated commitment to building and promoting equitable, diverse, and inclusive research environments and be willing to contribute to our research team and institution's diversity and inclusion values and goals.We strongly encourage members of the underrepresented groups, people with lived experiences, veterans, and bi- or multi-lingual individuals to apply for this position

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