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RECEPTIONIST (4-8 Monday's/Per Diem)

Company: Notre Dame Health Care Center, Inc.
Location: Worcester
Posted on: March 15, 2019

Job Description:

Responsible for the daily open and close of the office. Ensure reception area is neat and clean, conference rooms are in order, and doors are locked each evening.Answer all incoming telephone calls and directs the caller to the appropriate individual. Provide callers with information such as company address, directions, fax numbers, and website.Greet and direct all visitors to the facility.Coordinate facility virtual fax system. Forward all incoming faxes to appropriate parties.Maintain conference room schedules for corporate office.Receive, sort, and forward all incoming mail. Stamp and prepare all outgoing mail.Coordinate the pick-up and delivery of express mail services.Distribute checks to employees and clients. Ensure all checks are properly signed out.Process the daily deposit for accounts receivable. Ensure rent, transportation fees, donations and funds for individual programs and functions are credited to the correct cost centers.Manage the ordering, receiving, stocking, and distribution of office supplies through Staples.Handle office supply budgeting and track spending for all cost centers.Attend meetings with vendors.Assist with clerical duties such as photocopying, faxing, and collating.Assist with meeting set-ups, preparation and transcription.Update office directory on an ongoing basis.Attend and actively participates in supervision.PM17 High School Diploma or equivalent and 1 year experience in an administrative and/or customer service environment.Intermediate level knowledge in Microsoft Office suit (Word, Excel, power point and Outlook)Excellent communication skills (written, verbal, listening) and interpersonal skills;Previous customer service experience with a commitment to service excellence.The ability to speak professionally and handle a variety of inquiries efficiently in a fast paced environment is essential.Attention to detail and strong organizational skills are requiredComprehensive computer knowledge.Strongly prefer a candidate that will have a demonstrated understanding of and competence in serving culturally diverse populations

Keywords: Notre Dame Health Care Center, Inc., Worcester , RECEPTIONIST (4-8 Monday's/Per Diem), Administration, Clerical , Worcester, Massachusetts

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