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Human Resources Assistant (Bi-Lingual Spanish required)

Company: Imperial Distributors, Inc.
Location: Worcester
Posted on: November 19, 2021

Job Description:

The successful candidate will support Imperial's Human Resources department by providing front line HR support to all team members. This position will require clerical support to our team, assist with data entry processing and reporting in the UltiPro HRIS/Payroll system. The HR Assistant is expected to perform responsibilities with a commitment to providing superior service to Imperial team members, and maintaining efficient and effective departmental operations. Above all, the HR Assistant must fulfill the needs of the office in a manner which is consistent with Imperial's Vision. Maintains and understands the importance of confidentiality in all HR processes.

  • Provide administrative support to human resources functions as needed (e.g. correspondence generation, personnel file maintenance, Ultipro HRIS entry and reporting).
  • Assists with the onboarding process which includes phone screening applicants, scheduling interviews, and completing interviews. Informing applicants of the outcome of their interviews.
  • Complete the hiring process for new team members: ensuring all required employment and benefits documentation and information are complete. Process the paperwork efficiently and effectively; administering drug tests and running background checks.
  • Assists with the scheduling of DOT drug testing for Imperial commercial Truck Drivers.
  • Participate in New Hire Orientation
    • Assists with employee relations and the development of team members.
      • In conjunction with the Benefits Specialist, processes and administers benefit plans in accordance with federal and state regulations and plan provisions are followed.
      • Functions as liaison for employees with benefits-related questions. Research benefits questions and process requests for benefits information within one business day whenever possible.
      • Process of associated documents to finance to ensure the processing of Ulti-Pro information and payroll deduction changes; i.e from changes of employment status, change of hours, etc., are handled with accuracy and as needed.
      • Maintains employee personnel files, appropriate benefit files; and files all requested documents accurately into personnel files.
        • Keeps management advised of potential problem areas and recommends/implements solutions as appropriate.
        • In conjunction with the HR Manager, schedules post workers compensation accidents with occupational health providers.
        • Schedules post-accident safety refresher training for returning injured team members.
        • Assist with Company Function Planning (Annual Awards Banquet; Holiday Party).
          • Provides backup to other Human Resources staff as needed.
          • Participates in special projects as needed.REQUIREMENTS/QUALIFICATIONS:
            • Minimum of an Associate's Degree in business, human resources, or equivalent combination of education and experience preferred.
            • At least two to four years' experience in Human Resources, clerical role or a business setting.
            • Congenial attitude, cooperative, professional and productive.
            • Ability to be flexible, well organized and detail-oriented.
            • Ability to handle confidential matters in a mature and responsible manner
            • Excellent verbal and written communication skills to work with all levels of staff and management.
            • Excellent computer skills; proficient in Microsoft Office.
            • Experience working with Ulti-Pro Software a plus.
            • Highly organized, detail oriented, and ability to multi-task.
            • Ability to manage multiple projects with competing priorities and deadlines.
            • Limited local travel required.
            • Fluent in Microsoft Office Skills.
            • Ability to read, write and speak Spanish.LANGUAGE SKILLS:
              • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. Physical / Mental Requirements:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
                • While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee frequently is required to walk. The employee is occasionally required to stand and talk or hear.
                • The employee must regularly lift and/or move up to 10 pounds, occasionally lift and/or move up to 50 pounds, and occasionally may use a two wheeler or pallet jack for any heavier lifting. Specific vision abilities required by this job include distance vision, peripheral vision, depth perception, and the ability to adjust focus.
                • Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.Please note this job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice based on business or company needs.IND5ExperiencePreferred
                  • At least two to four years' experience in Human Resources, clerical role or a business setting

Keywords: Imperial Distributors, Inc., Worcester , Human Resources Assistant (Bi-Lingual Spanish required), Human Resources , Worcester, Massachusetts

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