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AR & Financial Analysis Manager Job Number : 2020-35248
Category: Accounting & Finance
Location : Worcester, MA
Business Unit: UMass Med School
Department: School - GCA-Grant Accounting - W865020
Job Type: Full-Time
Salary Grade: 46
Num. Openings : 1
Post Date : Aug. 14, 2020
Under the direction of the Director of Grant Accounting &
Compliance, the AR & Financial Analysis Manager is responsible for
oversight of the billing and cash management functions related to
grants and contracts as well as for quarterly and annual financial
reporting for restricted funds. This position has supervisory
responsibility over the AR & Cash Management Specialist and the
Review and approve all invoices submitted to external sponsors
during the monthly billing process
Approve all AR transfer requests related to grant and contract
Approve all sponsoring agency refund requests related to grant
and contract accounts
Approve credit billing processes, small balance write-offs and
utilize un-posting functionality to correct deposit
Assist grant accountants, and management with AR projects
including research and reconciliation of AR inquiries
Generate reporting queries to effectively maintain bill plan
information in the People Soft Accounting system for all grant and
Oversight and management of the federal letter of credit process
including reconciliation and policy development.
Plan and oversee audit procedures and processes that will ensure
compliance with federal, state and internal policies governing
grants AR and compliance.
Develop queries and reports to extract data from the People Soft
system for information related to the following: billing, AR aging,
cash reconciliations, and financial reporting
Maintain the development of accounts receivable and cash
management policies and procedures, recommend improvements, and
ensure compliance with internal control guidelines
Supervise, train and oversee responsibilities assigned to the AR
& Cash Management Specialist and Administrative Assistant
Provide management level interaction/intervention with PI’s,
department administrators, and grant accountants related to billing
Provide training to Grant Accounting Staff to ensure effective
Identify, prepare and document all closing, adjusting and
accrual journal entries on a monthly, quarterly and annual
Prepare audit work schedules and reconciliations for audit team
and senior staff.
Serve as primary liaison to general accounting staff for
financial reporting issues related to School’s research enterprise,
and provide systems support for data collection and
Ability to interact and communicate effectively with external
audit team during annual financial and A-133 audits. Serve as
contact for issues concerning statement preparation and accounting
data for restricted funds.
Assists managers, administrators and principal investigators
with financial reporting needs, interpreting external and
institutional billing and AR policies, and comprehending financial
and accounting data.
Keeps current on new regulations and requirements regarding
grant activity of the federal government and other granting
Performs other duties as required.
Bachelor’s degree or equivalent
5-7 years of progressively responsible experience in
5 years’ experience in a grant’s management office
Extensive proven knowledge of common business software
applications (spreadsheet and database)
Strong organizational and interpersonal skills, with
demonstrated success at working well with all levels within a
Strong business problem-solving, communications and project
UMass Medical School Core Competencies demonstrating the
capabilities that are central across all UMMS positions that
collectively contribute to UMMS success.
Named a U.S. News & World Report
“2019 BEST MEDICAL GRAD SCHOOL”
for Primary Care and Research
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