WORCESTER STATE UNIVERSITY is a liberal arts and sciences
university with a long tradition of academic excellence dating back
to 1874, as well as an Affirmative Action/Equal Opportunity
Employer that seeks to reflect the diversity of its community. Our
workforce is dedicated to academic quality, student-centered
programming, engaged citizenship, open exchanges of ideas,
diversity and inclusiveness, and civility and integrity. We are
looking for job applicants who share these values and commitment to
Worcester State is centrally located in Massachusetts, about an
hour's drive from Boston, Springfield, and Providence, Rhode
Island. Our 58-acre campus is nestled in the residential northwest
side of Worcester--the second largest city in New England and home
to 37,000 college students at more than a dozen colleges and
universities. Over 6,000 of those students attend Worcester
State--approximately 5,300 are undergraduates and 1,000 are
graduate students. Learn more about us at worcester.edu/about .
OFFICIAL TITLE: Payroll Director
SUPERVISION RECEIVED: Executive Director, Chief Human Resources
SUPERVISION EXERCISED: Payroll personnel
General Statement of Duties: The Payroll Director is responsible
for the timely, accurate, and compliant processing and
reconciliation of payroll for all benefited, non-benefited,
contract, and student employees in the university. The incumbent
performs calculations for payroll projections, budgeting purposes,
and data analysis.
(E) = Essential
(E) Provides oversight for, and participates in the processing
and reconciling of payroll in accordance with state law, federal
law, collective bargaining agreements, internal controls, and
directives from the state comptroller and the department of higher
(E) Oversees payroll expenditures and transfers through MMARS
and LCM. Ensures salaries are being appropriately charged.
(E) Provides leadership, supervision and continuous evaluation
for payroll personnel.
(E) Provides exceptional customer service to all guests and sets
a standard of such for the department.
(E) Develops and implements relevant training for payroll staff
and campus community.
(E) Collaborates with the CHRO to improve internal controls
within the department.
(E) Ensures that the bi-weekly payroll balances, implements
processes to mitigate payroll errors and reduces the frequency in
the use of dynacash.
(E) Processes payroll refund receipt vouchers, garnishments, and
(E) Manages the collection of attendance records and the
self-service time and attendance (SSTA) process for the university,
(E) Oversees the calculation of employee leave accruals,
eligibility for overtime pay and compensatory time, shift
differentials, stand-by pay, substitution of sick leave, etc.
(E) Oversees the timely completion of employment
(E) Calculates retroactive, settlement, and other lump sum
compensation upon notification from HR.
(E) Maintains proficiency in the use of all commonwealth and
university systems, including HRCMS, LCM, MMARS Doc Direct,
Colleague, and other systems/updates put into place.
(E) Utilizes the state systems, including the state warehouse
and Microsoft Access to create and run queries and reports for
purposes of obtaining information and balancing payroll.
(E) Provides payroll projections for the Chief Finance Officer
(CFO) and/or Budget Director.
(E) Attends Payroll User Group meetings, Payroll and Benefit
Summits, and other relevant meetings.
(E) Responsible for the completion of Health and Welfare reports
when requested by DHE.
(E) Serves as liaison to internal, state, and federal agencies
as it relates to audits and compliance.
(E) Serves as an essential employee during emergent and
weather-related events and closings.
(E) Retains all payroll records in accordance with state and
Participates in statewide committees that serve the purpose of
testing, developing, and implementing new systems and procedures
for the state university higher education system.
Serves on committees as directed by the CHRO.
(E) Demonstrates civility and professional, customer-service
oriented behavior, worthy of emulation by other staff and
(E) Responsible for contributing to the WSU Strategic Plan.
(E) Responsible for contributing to Equal
Opportunity/Affirmative Action objectives.
Performs other duties as assigned.
1. Bachelor's degree in business administration, accounting,
finance, or related field.
2. Minimum of 5 years of progressively responsible experience in
payroll, of which at least 3 must have been in a supervisory
3. Demonstrated knowledge of laws and regulations regarding
4. Experience with Microsoft Office Suite, especially Excel and
5. Ability to work with and serve a diverse population, with
sensitivity to cultural differences.
6. Ability to communicate well, both written and orally.
7. Ability to work as an individual and team player.
8. Ability to advocate for and implement change as methods for
processing payroll evolve.
9. Ability to successfully pass a complete background and CORI
10. Ability to perform the essential functions of the job with
or without reasonable accommodation.
1. Master's degree in business administration, accounting,
finance, or related field.
2. Experience with PeopleSoft, HRCMS, and/or other state-used
3. Experience working in a higher education setting.
This is a full-time, benefited, non-unit position. The firm
salary range for this position is $75,000 - $82,000 based on
experience. Worcester State University is an affirmative
action/equal opportunity employer.
All applicants must apply online at
Expected documents for submission include a cover letter,
resume, and a list of three professional references with
contact information. Applicants must complete the National Student
Clearinghouse Authorization form or submit the official transcript
of highest degree.
All information that can be uploaded to one's e-account should
be done so by the applicant; information which cannot may be faxed
to 508-929-8163 or mailed to:
Executive Director, Chief Human Resources Officer
Shaughnessy Administration Building