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Executive Assistant

Company: Job Juncture
Location: Worcester
Posted on: May 14, 2022

Job Description:

We are seeking an Executive Assistant to provide high level support to the executive team for an industrial services company. This person will have significant exposure to leadership for managing calendars, planning meetings, taking notes, handling information requests, marketing and additional administrative functions. The ideal person will be detail oriented, flexible, able to multi-task, and have the ability to work in a fast paced environment.
The executive assistant will:

  • Perform general office duties such as ordering supplies and maintaining records management database systems.
  • Serve as intake point for marketing requests from field-based employees and brief marketing team on requests.
  • File and retrieve corporate documents, records and reports.
  • Screen and respond to email, telephone and personal inquiries; identify sensitive issues and route to appropriate individual
  • Arrange complex and detailed executive travel plans and itineraries, compile documents for travel-related meetings.
  • Type reports, memos, letters and other document.
  • Record, type and distribute meeting minutes
  • Prepares logistics for meetings, including agenda development, arranging technical support, and catering.
  • Prepare Power Point decks for the Executive team.
  • Complete expense reports and other report tracking as needed.
  • Provide support to budget process (inputs data, tracks expenses, etc.).
  • Maintains confidentiality on all sensitive matters.
  • Interacts with Executives' department heads and other internal and external contacts.
  • Works on other duties in functional areas as needed.
  • Quote and order from various vendors as needed.
  • Coordinate logistics, for events, photoshoots, etc...

    Qualified candidates will have the following:

    • 3+ years of experience as an executive assistant or a similar role
    • Excellent communication skills
    • Strong experience with MS Office

Keywords: Job Juncture, Worcester , Executive Assistant, Other , Worcester, Massachusetts

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