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Grant & Contract Specialist - Sign on Bonus Available

Company: UMass Med School
Location: Worcester
Posted on: January 25, 2023

Job Description:

Grant & Contract Specialist - Sign on Bonus Available

Minimum Salary


Job Location

3 weeks ago(1/4/2023 3:27 PM)

Requisition Number


# of Openings


Posted Date




Exempt/Non-Exempt Status

Non Union Position -W60- Non Unit Professional


GENERAL SUMMARY OF POSITION:Under the general direction of the Department Administrator, or designee, the Grant and Contract Specialist I is responsible for performing diversified and complex administrative, financial, and pre and post-award budgetary functions in support of departmental activities, to include both responsibilities for both restricted and unrestricted departmental funds.



  • Monitor post-award activities to insure adherence to sponsor guidelines and all reporting requirements are met. Inform Administrator on budget variances
  • Assist with any changes to award budgets and submit necessary paperwork for approval of such actions.
  • Set up and maintain computerized accounting system for the accurate management of funds
  • Compile financial data for use in forecasting and analysis.
  • Assist in the preparation of reports for presentation to federal and sponsoring agencies
  • Prepare data for financial reports, budgets, budget and research fund reconciliations, forecasting, analysis, and ad-hoc reports for Administrators and PI"s as needed
  • Review terms and conditions of new awards for issues involving allowable costs, re-budgeting and reporting requirements, confidentiality clauses, faculty time and effort monitoring, cost sharing, equipment justification, and ensure compatibility with sponsoring agencies' regulations and university policies and procedures
  • Monitor contracts, extensions, and amendments with outside vendors, private agencies, and consultants in conjunction with Purchasing and legal offices. Inform Administrator on variances
  • Manage all phases of post-award grants and contracts administration, to include monitoring budgets, expenses, and recovered overhead. Advise Administrator of reporting requirements
  • Assist faculty in finding possible funding opportunities
  • Assist and participate with Grant Accounting in award termination process to close-out accounts. Notify Administrator of final status
  • Monitor Departmental voluntary and mandatory cost sharing
  • Provide research and administrative support for special projects; assist in the preparation of data for projects and studies such as updating procedure manuals or analyzing activities compiles statistics
  • Process consultant agreements, travel vouchers, purchase orders, reallocation of expenditures, and other expenses
  • Participate in the preparation and certification of the annual space and effort documentation
  • Participate in the preparation of the Departmental annual operating budget submission
  • Perform other duties as required.


    • Bachelor's degree in Business Administration, Finance, or Accounting, or equivalent experience
    • 1 year of relevant job experience, or equivalent, preferably in an academic environment.
    • Demonstrated ability to analyze and interpret financial documents, such as system reports, at both account and summary levels
    • Proficiency with Microsoft Office applications (Word, Excel, Access and, PowerPoint), or similar software applications
    • Excellent interpersonal skills (verbal and written) needed to present and communicate effectively with all levels of management.

      Additional Information

      • Assist faculty in finding possible funding opportunities
      • Help coordinate pre-award submission activity for the departmentthis position will be on campus five days per week; however, may be able to negotiate a percent of remote after six months of employment.

Keywords: UMass Med School, Worcester , Grant & Contract Specialist - Sign on Bonus Available, Other , Worcester, Massachusetts

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