Coord,Residency Prog II
Company: UMass Med School
Location: Worcester
Posted on: January 27, 2023
Job Description:
Coord,Residency Prog II
Minimum Salary
US-MA-Worcester
Job Location
3 weeks ago(1/5/2023 8:56 AM)
Requisition Number
2023-42526
# of Openings
1
Posted Date
Day
Shift
Non Exempt
Exempt/Non-Exempt Status
Union Position-W28-SHARE
Overview
GENERAL SUMMARY OF POSITION: Under the general supervision of the
Residency Program Director or designee, the Residency Program
Coordinator II is responsible for the coordination of a wide range
of diverse administrative functions for one or more
residency/fellowship programs and may also be responsible for
medical student elective clerkships in the Department. This
position functions as a liaison between all residents and fellows
and the residency programs at UMMS and affiliated hospitals, health
centers, and community physician practices.
Responsibilities
MAJOR RESPONSIBILITIES:
- Primary liaison between the Residency
Program Director, Chief Residents, residents and GME Faculty with
the OGME and affiliated teaching sites concerning Residency Program
matters.
- Maintain proficiency in ACGME and Specialty Board requirements
and monitors program compliance.
- Manage and coordinate all administrative duties relative to the
resident recruitment and selection process. Manage computerized
Electronic Resident Application System (ERAS). Ensure completion of
application materials and maintain confidential applicant
files.
- Schedule applicant interviews and coordinate "interview days."
Develop and maintain applicant data bases; staff residency
selection and applicant ranking committees; prepare and submit
resident Rank Order List to the NRMP.
- Assist in the design of and maintains residency program web
site.
- Coordinate and administer, in consultation with the Office of
Graduate Medical Education, the timely and accurate implementation
of numerous personnel and regulatory procedures for incoming,
continuing and graduating residents.
- Perform data management, tracking, and reporting functions
utilizing various Graduate Medical Education software programs
including GME Track, Web ADS, and AMA FREIDA.
- Establish and coordinate with the Program Director and Chief
Resident, training site rotation schedules, clinic schedules,
electives and other Resident assignments; maintains accurate
records of resident schedules and provides documentation for
program accreditation, Medicare reimbursement and other
purposes.
- Provide information, support, and problem solving for residents
and program faculty on a wide range of residency personnel and
program issues.
- Assist with the development of orientation and curriculum
materials for residents and fellows.
- Assist with resident data collection for statistical
documentation of resident experience. Responsible for program data
collection and the preparation of all program accreditation
documents and internal review reports.
- Manage confidential resident performance evaluations as well as
evaluations of faculty and the educational program. Prepare reports
and correspondence related to highly confidential materials.
- Coordinate conferences, grand rounds, outside guest speakers,
and other formal didactic events
- Work on routine and special projects, including orientation
activities, graduation, resident retreats, in-service examinations,
and graduations
- Schedule elective courses for visiting medical students on all
services in collaboration with other departments
- Maintain residency alumni data base, and alumni relations and
process credential forms for previous residents,
- Assist with the presentation scheduling at of residents at
departmental seminars
- Maintain alumni data base and prepare all credentialing
documentation for program graduates.
- Provide administrative support for the residency program
director and associate program director.
- Manage program budget, accounting for residency related
expenditures.
- Perform other duties as required
Qualifications
REQUIRED QUALIFICATIONS:
- Associates degree in business or a related field, or equivalent
experience
- 5 years of office experience in an academic medical
setting.
- Proficiency in Microsoft Office Applications.
- Knowledge of developing evaluation instruments and monitoring
evaluation process.
- Excellent interpersonal and oral, verbal and written
communication skills required.
Keywords: UMass Med School, Worcester , Coord,Residency Prog II, Other , Worcester, Massachusetts
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