Advancement Stewardship & Donor Relations Program Coordinator

Company: College of the Holy Cross
Location: Worcester
Posted on: March 16, 2023

Job Description:

Advancement Stewardship & Donor Relations Program Coordinator


About College of the Holy Cross:

Founded in 1843 in Worcester, Massachusetts, the College of the Holy Cross is among the nation's leading liberal arts institutions. A highly selective, four-year, exclusively undergraduate college of 3,100 students, Holy Cross is renowned for offering a rigorous, personalized education in the Jesuit, Catholic tradition.

Holy Cross highly values the unique skills, perspective, talents and passion that each employee contributes to its learning community. To work at The College is to accept an invitation to participate in the growth and development of all campus members, students, faculty and staff. The College's commitment to diversity is an important feature of the Holy Cross education. Informed by the presence of diverse interpretations of the human experience, Holy Cross is building a community marked by freedom, mutual respect, and civility. We seek others who support our values of diversity and inclusiveness. Job candidates of all diverse backgrounds who embrace the open and inclusive culture of Holy Cross are welcome and encouraged to apply.


Job Description:

Reporting to the Director of Stewardship Programs and Presidential Events, and supporting team members in all aspects of the College's high profile, high-impact stewardship and recognition program, this position provides comprehensive support of all stewardship activities to include the coordination and execution of mailing annual reports, event planning and execution, distributing and tracking of donor correspondence, creation and tracking of unique institutional gifts and other meaningful donor experiences, management of accurate records, in accordance with the Colleges policies and best practices, and other duties and project oversight as assigned.

Major Areas of Responsibility

• Coordinates activities of and provides support to the department.
• Executes all aspects of mailing projects, including creation of mailing lists, ordering supplies, tracking responses, submitting graphic arts requests, ensuring materials are available as needed, and preparing mailings (labels, stuffing, etc.)
• Supports the planning and execution of Stewardship-related events including dinners, receptions, and other events by maintaining guest lists, pulling briefings and bios for the director as needed, tracking RSVPs, creating name tags, working with Graphics Arts on production of materials and other event-related duties as assigned; and participates in building dedications, gift celebrations, fundraising events.
• Responsible for maintaining an inventory of unique institutional gifts and other meaningful donor experiences.
• Ensures timely and accurate data entry related to the department's activities, including the recording of contact reports and scholarship beneficiaries, and the creation and updating of stewarded fund records in the database, specifically attending to the maintenance and oversight of achievement societies and publication names.
• Processes all departmental expenses correctly and accurately and conducts all efforts in a fiscally responsible manner.
• Other general duties (meeting scheduling and preparation, photocopying, ordering supplies, etc.) and project-specific support as well as project management as assigned.
• Some evening and weekend work related to special events and meetings required.
• Other duties as assigned.
  
  To prevent the infection and spread of COVID-19, and as an integral part of its public health and safety measures, College of the Holy Cross requires that all successful applicants show proof of full vaccination by an FDA-approved COVID-19 vaccine before beginning employment, unless an exemption from this policy has been granted. Applicants believing they need an accommodation of this policy because of a disability, sincerely-held religious belief, or otherwise should inform Human Resources after an offer of employment is extended; please do not include any medical, genetic, or religious information on your application materials.
  
  
  Requirements:
  
  
  • 2-3 years of professional experience, or the equivalent education and/or experience.
  • Proficient in MS Office computer software applications, particularly Excel.
  • Excellent written and verbal communication skills and the ability to interact well with others
  • Ability to assimilate data and exercise sound judgment and discretion
  • Analytical, well-organized, ability to handle multiple tasks and priorities simultaneously, and consistently meets all deadlines.
  • Detail-oriented, accurate, and able to work independently while being sensitive, personable, and experienced in customer relations skills
  • Able to initiate and complete projects and provide donor support with little supervision, exercising good judgment
  • Accuracy in materials preparation, dependability, and ability to maintain confidentiality
    
    Desired Qualifications
    
    • Familiarity with fundraising databases, Advance platform, STAR, ImageNow and Jasper
    • Prior experience with Stewardship/Donor Relations preferred, including reporting, donor recognition, acknowledgments, and events a plus.
    • Experience working with donors is preferred
      
      To mitigate the spread and effects of COVID-19, and as an integral part of its public health and safety measures, College of the Holy Cross requires that all successful applicants show proof of full, up-to-date vaccination (including a booster dose once eligible) by an FDA-approved COVID-19 vaccine before beginning employment, unless an accommodation exempting the applicant from this policy has been granted. Applicants who wish to request an accommodation based on a disability or sincerely-held religious belief should inform Human Resources after an offer of employment is extended; please do not include any medical, genetic, or religious information in your application materials.
      
      
      
      
      Additional Information:
      
      This is a full-time, non-exempt level position. The College is committed to providing competitive market pay for its employees. The College also offers a competitive benefits package for full-time staff, including:
      
      Pension Plan
      Hybrid work
      NEW - condensed summer 4-day work week
      Tuition benefits
      Wellness programs & ongoing Training and Development opportunities
      Generous paid time off
      Free parking and free use of the athletic/fitness facilities.
      Click here to learn more.
      
      College Description
      
      The College of the Holy Cross is a private, Jesuit Catholic, undergraduate institution serving approximately 3,100 students. Founded in 1843, Holy Cross is the oldest Catholic college in New England and has a tradition of academic excellence. It is located atop Mount Saint James in Worcester, Massachusetts. The picturesque, 174-acre campus is an award-winning and registered arboretum.
      
      Region Description
      
      Worcester is a city of approximately 200,000 people centrally located in the Commonwealth of Massachusetts. It is approximately one hour from Boston, Hartford, and Providence, and three hours from New York City. Worcester is known as the Heart of the Commonwealth. Worcester offers many cultural and recreational opportunities.
      
      The College is an Equal Employment Opportunity Employer and complies with all Federal and Massachusetts laws concerning Equal Opportunity and Affirmative Action in the workplace.
      
      A member of the Higher Education Consortium of Central Massachusetts (HECCMA).
      
      To review our Employee Benefit Options, please go to:
      
      Holy Cross Benefits at a Glance PDF for download:
      
      
      Application Instructions:
      
      Please attach a cover letter addressing the position requirements along with your resume.
      
      In your cover letter please address how your work supports the College's mission as a Jesuit, undergraduate liberal arts college (see ) and its core commitment to diversity and inclusion. For more information, please visit .
      
      
      
      
      
      
      
      To apply, visit
      
      The College of the Holy Cross is a highly selective Catholic liberal arts college in the Jesuit tradition. It enrolls about 3,000 students and is located in a medium-sized city 45 miles west of Boston. The College seeks faculty members whose scholarship, teaching, advising, and on- and off-campus service demonstrate commitment to the educational benefits of a richly diverse community. Holy Cross aspires to meet the needs of dual-career couples, in part through its membership in Higher Education Consortium of Central Massachusetts () and the New England Higher Education Recruitment Consortium ()
      
      
      
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Keywords: College of the Holy Cross, Worcester , Advancement Stewardship & Donor Relations Program Coordinator, Other , Worcester, Massachusetts